Vernal - wayfinding RFP - addendum 1

 
From: "Judi Pickell via Utah Chapter APA Listserv" <utahapa@PROTECTED>
In-Reply-To: (no subject)
Date: April 24th 2018

VERNAL CITY
In partnership with:
Uintah County, UTSSD, Uintah Recreation District, Uintah County Tourism, Naples City, Ballard City & Vernal Area Chamber of Commerce Request for Proposals
ADDENDUM #1
Project Consultant for
Uintah County
Wayfinding System
Master Plan
Deadline for Response:
Tuesday, May 1, 2018 - 4:00 PM
Contact:
Quinn Bennion, City Manager
435-789-2255 qbennion@PROTECTED
2
Addendum #1
Released Monday, 4/23/18
Introduction
Vernal City released a Request for Proposal for a County-wide Wayfinding System. We received several inquiries from potential submitters. The most common question relates to the budget posted in the RFP and the associated scope of work. The Master Plan budget is $50,000 with funds originating from two grants and the financial support from eight entities. We recognize the RFP included a significant amount of desired work. To assist a potential proposer, the following clarification is provided. The Scope of Work section has been highlighted to show the critical items to the project. The critical items are in BOLD and underlined. The remaining tasks (shown as plain text) are desired, but secondary to the primary tasks highlighted. Scope of Work
1. Existing Conditions
a. Tasks
i. Inventory and assess existing signage ii. Highway attraction signs
iii. Entry signs
iv. Directional signs
v. Transit signage
vi. Downtown parking signage
b. Signage analysis
c. Deliverables
i. Narrative summary
ii. Photographs
iii. Sites of interest list
iv. Map sites of interest
v. Sign locations
vi. Transit routes/stops
vii. Parking areas
2. Precedents and Case Studies
a. Tasks
i. Gather examples of successful way-finding programs for communities of our size and nature ii. Find good examples of sign designs and products iii. Find examples of multi-jurisdictional wayfinding sign systems and cooperative agreements iv. Find good examples of integrated mobile technology and kiosks with wayfinding system

3. Signage and Development

  1. Tasks
  2. Hold a kickoff meeting with the Wayfinding Committee ii. Identify signage types iii. Develop thematic design options and branding
  3. Identify thematic options
  4. Develop multiple distinct signage design concepts (at least 5 design concepts)
  5. Develop sign hierarchy and types iv. Product materials and style
  6. Study product design options
  7. Assemble examples of material options
  8. Develop a materials matrix outlining the cost, durability, and functionality of materials options
  9. Work with the Wayfinding Committee and stakeholders to prioritize destinations and priorities. vi. Cost Analysis
  10. Develop cost projections for design and product alternatives vii. Design selection
  11. Identify preferred theme and design scheme
  12. Present design options before Wayfinding Committee
  13. Present design options at a public workshop
  14. Refine preferred theme and design schemes
  15. Present final concepts for review before the wayfinding committee
  16. Select preferred option for implementation
  17. Create final product examples
  18. Coordinate the preferred design option with public land agencies including the BLM, USFS, and State Parks
  19. Deliverables
  20. Programmatic signage type and hierarchy
  21. Presentation of thematic options
  22. Material sample boards
  23. Cost estimates for system
  24. Final graphic design and product selection
  25. Identify mobile technology integration of wayfinding system
  26. Tasks
  27. Determine functionality and types of a kiosk system ii. Determine functionality and types of a smartphone application systems
  28. Cost Analysis
  29. Develop electronic kiosk cost estimate ii. Develop smartphone application cost estimate
  30. Deliverables
  31. Develop a mobile technology program report
  32. Wayfinding System Development
  33. Tasks
  34. Identify locations for installation ii. Identify installation priority list iii. Develop funding sources and strategies iv. System maintenance strategies with a multi-jurisdictional system
  35. Develop standard installation guidelines based on location vi. Coordinate final plan with UDOT, Uintah County, Public Land Agencies, Special Service Districts, Trails Committee
  36. Deliverables
  37. System installation maps ii. Scaled installation plans where needed, downtown Vernal for example iii. Implementation priority list with responsible party identified for each sign iv. Interagency cooperation strategy
  38. System maintenance plan vi. Standard installation guidelines vii. Manufacturing and installation details viii. Wayfinding System Master Plan – a compiled report of all deliverables listed above Addendum Summary The purpose of this addendum is to identify the critical items of work. In the submittal, identify the tasks that are included within the budget and those tasks that are additional or in another phase. Include the items within the scope of the project in the budget proposal. Please also note that this project is seen as a cooperative effort, all data and information currently available from Vernal City and Uintah County in the trails master plan scheduled for completion in summer of 2018 and other similar documentation will be made readily available to the selected firm. Questions about this Addendum should be directed to Vernal City Manager, Quinn Bennion at qbennion@PROTECTED. 5

Quinn Bennion
City Manager
Vernal City
Cell: 435-828-1002
Office: 435-781-7110
374 East Main Street
Vernal, UT 84078

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