REQUEST FOR PROPOSALS

2018 GENERAL PLAN UPDATE 2

Section 1: Introduction

Vineyard City is seeking a qualified consultant to assist staff with a comprehensive update to the City’s General Plan as required by Utah State Code 10-9a-401. Proposals will be received until 5:00 PM, May 14, 2018, at the Vineyard City Offices, 125 South Main Street, Vineyard, Utah 84058.

Section 2: General Instructions, Terms and Conditions

1. Interested consultants should submit five (5) bound hard copies, and one (1) electronic copy of their proposal for services. Proposals or unsolicited amendments to proposals arriving after the proposal submission deadline will not be considered.

2. Proposals shall provide all required information listed in Section 9 of this RFP.

3. Proposals shall be received by 5:00 PM Monday, May 14, 2018.

Attention: Morgan Brim, Community Development Director

City of Vineyard

125 South Main Street

Vineyard, Utah 84058

morganb@PROTECTED

4. Proposals shall be binding for 90 days following the delivery date and time. The City of Vineyard reserves the right to reject any and all submissions and to waive any technicalities deemed to be in the city’s best interest.

Section 3: Conditions of Award

An evaluation team will evaluate the submitted proposals. The city reserves the right to: 1) reject any or all proposals, or to make no ward; 2) require modifications to initial proposals; 3) negotiate or 4) make partial or multiple awards. The city further reserves the right to excuse technical defects in a proposal when, in the sole discretion, such excuse is beneficial to the city.

The city may award based on initial proposals received, without discussion of such proposals. If required by the city, certain consultants may be invited to make presentations to the evaluation team, planning commission and/or other city personnel as deemed appropriate. To the extent permitted by law, all documents submitted as part of the consultant’s proposal will be deemed by the city as confidential during the evaluation process, and until selection of finalists. There shall be no disclosure of any consultant’s information to a competing consultant prior to award of the contract. The contract shall be considered awarded only upon the effectiveness of official action of the city council.

Section 4: Availability of Funds

Notwithstanding anything in this RFP to the contrary, all payment obligations of the city are expressly dependent and conditioned upon the continuing availability of funds beyond the term 3

of the city’s current fiscal period ending upon the next succeeding June 30th. Financial obligations of the city payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted, and otherwise made available in accordance with the rules, and regulations of Vineyard City and other applicable law. Upon the failure to appropriate such funds, any agreements entered into between the city and the selected firm based on this RFP shall be terminated.

Section 5: Amendments to the Request for Proposal

The city reserves the right to amend the RFP by an addendum at any time prior to the date set for receipt of proposals. Addenda or amendments to this RFP will be sent via email to all firms who respond to this RFP. If revisions are of such a magnitude to warrant, in the city’s opinion, the postponement of the date for receipt of proposals, an addendum will be issued announcing the new date.

Section 6: Background

Vineyard is centrally located within Utah Valley, residing between Orem City to the east and Utah Lake to the west. Geographically, Vineyard is small in size, containing approximately 4,000 acres, 27% of which is Utah Lake surface. The city enjoys a colorful history of agriculture and manufacturing. Vineyard incorporated as a municipality in 1989, as the Town of Vineyard. The community has been largely rural in character, consisting mainly of quaint farms and the Geneva Steel Mill, constructed during WWII.

In 2004, Vineyard community leaders, following deliberations on future growth and redevelopment of the recently closed Geneva Steel Mill, established a general plan as a foundational document to guide future development and governing policies of the community. This general plan played a pivotal role in transforming Vineyard from a small agricultural town of 139 residents to flourishing city of over 12,000 residents. Vineyard is approaching a new era that will be met with advances in technology, innovation in transportation choices, and an economic shift away traditional manufacturing. Opportunities for future development will be tied to a new 225-acre university located centrally in the city, through environmental efforts to remediate city shoreline along Utah Lake and appropriately developing a downtown environment surrounding a future commuter rail station. It is within this context that Vineyard is embarking on updating its general plan to focus and unify future planning and public investment.

Section 7: Scope of the Project and Services

The city is seeking an innovative general plan to inspire and guide the community’s planning and development by providing clear and predictable guidance to citizens, stakeholders, developers, staff and the city’s elected and appointed officials. The scope of work includes an update of the 2004 General Plan, including a rewrite of all current plan elements, development 4

of new elements, and a consolidation of several recent planning documents to create one comprehensively written plan. The city is interested in applying its resources wisely and in a cost-effective manner. The city also recognizes that, although all elements of the general plan are important, some elements need more attention and greater detail than others.

It is the desire of the city to have wide-reaching, inclusive, and informative community participation program. It is also in the interest of the city to have staff members and community leaders involved in participation programs. The role of the consultant will be to work with city staff to develop a community participation program. The consultant will be required to facilitate and lead a minimum of one public meeting as defined in the community participation plan. On the whole, the consultant will advise staff with public outreach efforts, assist with the development of surveys, and online outreach efforts. The consultant will incorporate public feedback back into the general plan.